3324 - Ordering Goods and Services (Purchase Orders)
Policy 3324
Business/Non-Instructional Operations
Ordering Goods and Services (Purchase Orders)
The Superintendent or his/her designee is authorized to initiate purchases within the approved limitations of the budget. The following procedures govern the purchasing process:
• Purchase requisitions may be initiated by authorized members of the staff and, are subject to review to determine the propriety of the request and to assure that funds are available. Administrative Regulations on purchasing must be followed.
• The Director of Business determines whether or not the necessary funds are available in order to cover the cost of the item or services requested and if such be the case, the purchase order is referred to the Accounts Payable Department for further recording and mailing.
• In cases where the necessary funds are not available in an account, the matter shall follow policy 3160, “Budget Procedures and Line Item Transfers.”
• The Director of Business determines whether or not the necessary funds are available in order to cover the cost of the item or services requested and if such be the case, the purchase order is referred to the Accounts Payable Department for further recording and mailing.
• In cases where the necessary funds are not available in an account, the matter shall follow policy 3160, “Budget Procedures and Line Item Transfers.”
(cf. 3160 – Budget Procedures and Line Item Transfers)
Policy adopted: April 4, 2017
NEWTOWN PUBLIC SCHOOLS, Newtown, Connecticut